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Privacy policy

Introduction

This Privacy Policy has been developed taking into account the provisions of the Organic Law on the Protection of Personal Data in force, as well as Regulation 2016/679 of the European Parliament and of the Council of April 27, 2016 regarding the protection of natural persons with regard to the processing of personal data and the circulation of this data, hereinafter the RGPD.

The purpose of this Privacy Policy is to inform the users who own the personal data, regarding which information is being collected, of the specific aspects related to the treatment of their data, among other things, the purposes of the treatments, the data of contact to exercise the rights that assist you, the retention periods of the information and the security measures, among other things.

 

Responsible for the Treatment

In terms of data protection, the Association of Local Varieties, must be considered Responsible for the Treatment, in relation to the files/treatments identified in this policy, specifically in the Data Treatment section.

Below are the identification data of the owner of this website:

Responsible for the Treatment: The Association of Local Varieties
Postal address: Carrer d'en Sala, 13, 07260, Porreres, Balearic Islands.
Email address: info@varietatslocals.org

 

Data treatments

The personal data requested, if applicable, will consist solely of those strictly essential to identify and attend to the request made by the holder of these, hereinafter the interested party. Said information will be treated in a loyal, legal and transparent manner in relation to the interested party. On the other hand, personal data will be collected for certain explicit and legitimate purposes, not being subsequently treated in a manner incompatible with these purposes.

The data collected from each interested party will be adequate, permissible and not excessive in relation to the corresponding purposes for each case, and will be updated whenever necessary.

The owner of the data will be informed, prior to the collection of their data, of the general terms regulated in this policy so that express, precise and unequivocal consent can be given for the processing of their data, in accordance with the following aspects.

Purposes of the treatment.
The explicit purposes for which each of the treatments is carried out are included in the informative clauses incorporated in each of the ways of data collection (web forms, paper forms, statements or posters and informative notes).

However, the personal data of the interested party will be treated with the exclusive purpose of providing interested parties with an effective response and attending to the requests made by the user, specified together with the option, service, form or data collection system used by the owner.

Legitimation
As a general rule, prior to the processing of personal data, the Association of Local Varieties obtains express and unequivocal consent from the holder thereof, through the incorporation of informed consent clauses in the different data collection systems.

However, in the event that the consent of the interested party is not required, the legitimizing basis of the treatment on which The Association of Local Varieties relies is the existence of a specific law or rule that authorizes or requires the processing of the interested party's data.

Recipients
As a general rule, the Association of Local Varieties does not transfer or communicate data to third parties, except for those required by law, however, should it be necessary, said transfers or communications of data will be reported to the interested party through the informed consent clauses contained in the different ways of collecting personal data.

Provenance
As a general rule, personal data is always collected directly from the interested party, however, in certain exceptions, the data may be collected through third parties, entities or services other than the interested party. In this sense, said end will be transferred to the interested party through the clauses of informed consent and within a reasonable period, once the data has been obtained, and at the latest within one month.

Conservation terms
The information collected from the interested party will be kept as long as it is necessary to fulfill the purpose for which the personal data were collected, so that, once the purpose has been fulfilled, the data will be cancelled. This cancellation will lead to the blocking of the data, which will only be kept at the disposal of the AAPP, Judges and Courts, to attend to the possible responsibilities arising from the processing, during the prescription period of these, once the aforementioned has been met, the destruction of information.

For information purposes, below are the legal retention periods for information relating to different subjects:

DOCUMENT TIME LIMIT REF. LEGAL
Documentation of a labor nature or related to social security 4 years Article 21 of Royal Legislative Decree 5/2000, of August 4, approving the reissued text of the Law on Offenses and Sanctions in the Social Order
Accounting and tax documentation for commercial purposes 6 years Art. 30 Commercial Code
Accounting and tax documentation for tax purposes 4 years Articles 66 to 70 General Tax Law
Access control to buildings 1 month Instruction 1/1996 of the AEPD
Video surveillance 1 month Instruction 1/2006 of the AEPD

 

Organic Law 4/1997

 

Navigation data

In relation to the navigation data that can be processed through the website, in the event that data subject to regulations is collected, it is recommended to consult the Cookies Policy published on our website.

 

Rights of interested parties

The regulations on data protection grant a series of rights to the interested parties or owners of the data, users of the website or users of the social network profiles of L'Associació de Varietats Locals.

These rights that assist the interested persons are the following:

  • Right of access: right to obtain information on whether the data itself is being processed, the purpose of the processing being carried out, the categories of data concerned, the recipients or categories of recipients, the retention period and the origin of such data.
  • Right of rectification: right to obtain the rectification of inaccurate or incomplete personal data.
  • Right of deletion: right to obtain the deletion of data in the following cases:
    • When the data are no longer necessary for the purpose for which they were collected.
    • When the holder of the same withdraws consent.
    • When the interested party opposes the treatment.
    • When they must be deleted in compliance with a legal obligation.
    • When the data have been obtained by virtue of an information society service in accordance with the provisions of art. 8 apt. 1 of the European Regulation on Data Protection.
  • Right to object: the right to object to a certain treatment based on the consent of the interested party.
  • Right of limitation: right to obtain the limitation of data processing, when any of the following cases occur:
    • When the interested party contests the accuracy of the personal data, during a period that allows the company to verify the accuracy of these.
    • When the treatment is unlawful and the interested party opposes the deletion of the data.
    • When the company no longer needs the data for the purposes for which they were collected, but the interested party needs them for the formulation, exercise or defense of claims.
    • When the interested party has objected to the treatment while it is verified whether the legitimate reasons of the company prevail over those of the interested party.
  • Right to portability: the right to obtain the data in a structured, commonly used and machine-readable format, and to transfer it to another data controller when:
    • The treatment is based on consent.
    • The treatment is carried out by automated means.
  • Right to lodge a complaint with the competent supervisory authority.

 

Those interested may exercise the rights indicated by contacting the Association of Local Varieties, in writing, sent to the following address: info@varietatslocals.org indicating in the Subject line the right you wish to exercise.

In this sense, the Association of Local Varieties will attend to your request as soon as possible and taking into account the deadlines set out in the regulations on data protection.

 

security

The security measures adopted by the Association of Local Varieties are those required, in accordance with what is established in article 32 of the RGPD. In this regard, The Association of Local Varieties, taking into account the state of the art, the costs of the application and the nature, scope, context and purposes of the treatment, as well as the risks of probability and variable severity for the rights and freedoms of natural persons, has established the appropriate technical and organizational measures to guarantee the level of security appropriate to the existing risk.

In any case, the Association of Local Varieties has implemented sufficient mechanisms to:

a) Guarantee the confidentiality, integrity, availability and permanent resilience of treatment systems and services.
b) Restore availability and access to personal data quickly, in the event of a physical or technical incident.
c) Verify, evaluate and assess, on a regular basis, the effectiveness of the technical and organizational measures implemented to guarantee the safety of the treatment.
d) Pseudonymize and encrypt personal data, if applicable.

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